Partial Shutdown During Winter Break
The College is pleased to be able to partially shut down during this time of year for a period of restoration and relaxation.
All faculty offices will be heated and available for use, while most administrative and support functions will be suspended.
Most of the programs for service reduction are the same as last year. To the degree possible, residential buildings will close at noon on Tuesday, Dec. 17, and administrative buildings at the end of the day Monday, Dec. 23. Administrative buildings will re-open on Thursday, January 2, and residence halls will re-open for students to return on Saturday, January 4 @ 8:00 am. All buildings will return to normal operation by Monday, Jan. 6.
- What can you do?
- Information Technology Support
- Mail & Other Deliveries
- Building Schedules
- Fitness Options
- End-of-Year Gifts/Donor Support
Contact Kim Racine, Kim.J.Racine@williams.edu, with questions or concerns.
What can you do?
Many electronics and appliances use electricity even when they’re turned off, so unplug computers, monitors, printers, cell phone chargers, TVs, DVD players, Play stations, etc.
Research equipment: Turn off research equipment when possible.
But not classroom equipment! Information Technology staff will turn off audio/visual/computer equipment in classrooms.
Do some housekeeping
Empty, defrost and unplug refrigerators and mini-fridges. Custodians will unplug all appliances and electronics left plugged in, so remove perishable items and clean your refrigerator before the break to avoid any New Year’s surprises.
Prevent heat loss
Lights, windows, curtains: Turn off lights, close windows and storm sashes, and shut curtains to reduce heat loss through the glass.
Labs: Close the sash as much as possible on all hoods in your lab space, both teaching and research.
In as many buildings as possible, temperatures will be turned down to 50° F. Faculty offices, labs and studios will be heated as usual, except where faculty have indicated they will not be using the space and the building will be unoccupied.
No space heaters: Personal space heaters are not allowed during the break.
Information Technology support
Winter Study instructors should not plan to preview their classrooms during the shutdown period as the lectern computers will be undergoing maintenance. Classroom buildings will reopen on Thursday, Jan. 2. If you need help with using the projection equipment in classrooms, setting up a Glow site for your course, or have other technology related questions, we strongly recommend that you contact your ITech liaison as soon as possible, and prior to the shutdown. Adjuncts should contact the liaison for the course’s department sponsor. For urgent questions, email the ITech list at firstname.lastname@example.org. This address will be monitored periodically over the break.
If you need other technology support over the break send email to Desktop@williams.edu. That address will be checked regularly every day. If you are unable to email, use the help-desk web form at oit.williams.edu/help-desk. On Dec. 26, 27, 30 and 31 from 9am to 4:30pm a Desktop Systems Specialist will be on campus to answer the help-desk phone at x4090.
Jesup Hall will reopen on Thursday, January 2 for swipe card access and resume normal building hours.
Fedex, UPS, and the U.S. Postal Service will hold deliveries from Dec. 24 to Jan. 2, with some exceptions.
U.S. Postal Service
There will be no postal mail delivered to campus Tuesday, Dec. 24, through Thursday, Jan. 2 except mail addressed to Admissions/Bascom House and Alumni/Mears House.
USPS will deliver mail to campus on Monday, Dec. 30, for students, Hollander Hall, Schapiro Hall and Sawyer Library. However, there will be no mail distribution to individual departments until the campus reopens on Jan. 2. All other mail will be held at the post office until Jan. 2.
If needed, you can pick up mail during the winter shut down at the Post Office. Mail can be picked up after 10am at the post office on Spring Street. If you pick up mail, you must show your Williams College ID and take possession of all the mail for the department.
During the shutdown period, all accountable mail (Express/Certified/Registered) will remain at the post office for collection, with the exception of Mears House and Bascom House. All accountable mail not picked up during the shutdown period will be delivered on Jan. 2 when we resume operations.
UPS and FedEx
No package mail will be delivered during the shutdown, except mail addressed to Mears House, Bascom House, and Hopkins Hall.
If alternative arrangements are required, you will need to personally contact the delivery companies using the following contact information. Your tracking number will also be required:
UPS – 413-442-0670 or email@example.com
FedEx – 800-463-3339 and ask for a representative to help with the package being delivered.
For additional information regarding UPS and FedEx contact Bob Vacca, Mail Services Supervisor, at Robert.C.Vacca@williams.edu or 413-597-4518.
Jessica Park Mail Room
The student mail room closes at the end of the day(4:30p.m.) Monday, Dec. 23 , and regular window service resumes on Thursday, Jan. 2(8:30a.m.). No package mail will be available during this time. Returning students seeking keys to their dorm rooms can access the mailboxes beginning on Saturday, Jan. 4 .
OPEN During Break
|Faculty Offices, Labs & Studios|
|Bernhard Music Center
Bronfman Science Center
College Garage Art Studios
Lawrence Hall (Art Dept Offices)
|Morley Science Labs
Spencer Art Studio
Thompson Biology Labs
Thompson Chemistry Labs
Thompson Physics Labs
|Administrative and Other Buildings|
|Fayerweather and St. Anthony Hall (CDE) are open for pre-approved international students.|
CLOSED During Break
|Faculty Offices, Labs & Studios|
|’62 Center||end of day Mon 12/23||Thurs 1/2|
|Chapin Hall||end of day Mon 12/23||Thurs 1/2|
|Goodrich Hall||end of day Mon 12/23||Thurs 1/2|
|Griffin Hall||end of day Mon 12/23||Thurs 1/2|
|Hopkins Observatory||end of day Mon 12/23||Thurs 1/2|
|Miller House||end of day Mon 12/23||Thurs 1/2|
|Administrative & Other Buildings|
|Alumni House/The Log||end of day Mon 12/23
|B & L Bldg : Human Resources & Real Estate Offices||end of day Mon 12/23
|Class of ’37 House||end of day Mon 12/23||Thurs 1/2|
|Droppers House||noon on Fri 12/20
|Jenness House||end of day Mon 12/23||Thurs 1/2|
|Jesup||end of day Mon 12/23||Thurs 1/2|
|Jewish Religious Center||end of day Mon 12/23||Thurs 1/2|
|All Campus Libraries||end of day Mon 12/23||Thurs 1/2|
|Paresky Center||end of day Mon 12/23||Thurs 1/2
|Rice House (West)||end of day Mon 12/23||Thurs 1/2|
|Facilities Service Building||end of day Mon 12/23||Thurs 1/2|
|Thompson Health Center||end of day Mon 12/23||Thurs 1/2|
|Weston Hall||end of day Mon 12/23||Thurs 1/2|
|Williams College Children’s Center||end of day Mon 12/23||Thurs 1/2|
|Williams College Museum of Art||end of day Mon 12/23||Thurs 1/2|
|Student residences close at 12 noon on Tuesday, December 17, 2013 for Winter break. (Only those students whose home address is outside of the US and are pre-approved are allowed to remain on campus for the break- undergrads are housed in Fayerweather, and grad students in CDE). Student residences re-open on Saturday, January 4, 2014 @ 8am for Winter Study.|
|Athletic Facilities (see Fitness Options below)|
|Lasell Gym, Chandler Gym, and Simon Squash Courts||6pm Mon 12/23||6am – 6pm 1/2 & 1/3; regular hours 1/6|
|Towne Field House||3pm Mon 12/23||6am – 2pm 1/2 & 1/3; regular hours 1/6|
|Samuelson/Muir Pool||Sun 12/15||regular hours Mon 1/6|
|Lansing Chapman Rink||3:00pm Mon 12/23||regular hours 1/2 & 1/3|
|Driscoll Dining||after dinner Sun 12/15||dinner Sat 1/4|
|Eco Café||after service Mon 12/16||regular hours Mon 1/6|
|Mission Park||after breakfast Tues 12/17||dinner Sat 1/4|
|Whitmans’||after lunch Mon 12/16||dinner Sat 1/4|
|Lee Snack Bar||at 2:00pm on Thurs 12/19||regular hours Mon 1/6|
|’82 Grill Lunch||after lunch Mon 12/16||regular hours Mon 1/6|
|Grab ’n Go||after lunch Mon 12/16||regular hours Mon 1/6|
|Whitmans’ Late Night||after service on Sun 12/15||regular hours Sat 1/4|
Prospect Mountain cross country ski area offers equipment rental and instruction.
The Arcadian Shop in Lenox, MA rents cross country skis and snowshoes.
Berkshire Outfitters in Adams, MA rents cross country skis and snowshoes.
End-of-Year Gifts / Donor Support
If you would like to make a gift during the shutdown time, please visit giving.williams.edu/waystogive.
If you need to talk to someone about your gift, please call 888-374-8110 (toll-free) or 413-597-4153. The Alumni Fund staff will be checking messages Wednesday-Friday, Dec. 26–28, and Monday, Dec.31 from 8:30 AM to 4:30 PM EST and will respond promptly.