Williams College Facilities

Commercial Car Rentals

The Massachusetts Higher Ed Consortium (MHEC) has negotiated a contract with Enterprise and National.

Name Phone MHEC Contract ID
Enterprise 800-593-0505 XZ48538
National 800-765-7144 x223 XZ48538
 

Insurance

  • Liability insurance: There is no need to purchase additional liability insurance from the rental agency. The College’s commercial automobile insurance policy will provide liability coverage that is secondary to the rental agency’s primary liability insurance.
  • Collision insurance: You must purchase collision insurance from the rental agency unless you rent a vehicle from National or Enterprise under the MHEC program (see chart above) or the rental is paid with a College MasterCard. If the rental is charged to a College MasterCard:
    • Decline the collision damage waiver, waiver of liability for damage, or similar options offered by the rental company; and
    • Adhere to all conditions of the rental agreement for operating the vehicle. The maximum length of coverage is six weeks or 42 days.
  • Accidents: If you are involved in an accident while using a rental vehicle, please contact David Waynick 413-597-4020 as soon as possible.

Rental Rates

Although the daily and weekly rates offered under the MHEC contracts are very attractive, there are often special promotional rates which will provide even greater savings. It’s worth checking.

Most of the rental companies add a daily surcharge to published rates in large cities ranging from $4.00 to as much as $20.00/day.

Should you have a problem with one of the rental car companies listed above, please let Tim Reisler 413-597-3319 know so he can inform MHEC.

Student Drivers

Most agencies do not rent vehicles to anyone under the age of 25. Contact the agency for their policy.

Local Car Rentals

Enterprise Rent-a-Car

For local reservations:

The College has an agreement with Enterprise for delivery of vehicles to the Facilities building.  This service is available ONLY if you make your reservations through the reservation website.

To book your reservation online, visit the Enterprise Rent-a-Car website at: http://www.enterprise.com/car_rental/deeplinkmap.do?bid=028&refId=WILLCLLG

If you have any questions, please call Enterprise corporate office: 1-860-627-8080.

Office hours for the local office are Monday-Friday, 8 a.m.-6 p.m., and Saturday 9 a.m.-12 p.m. You may also reserve a car during normal business hours (no delivery service available) by calling: 413-443-6600.

  • Rates include unlimited mileage within the New England and New York region.
  • Rates are available for business and leisure rentals.
  • Renters and additional drivers must be 18 years or older and must have gone through the College’s process for becoming an approved driver.
  • Rates include free pick up and return service; delivery service available with 24 hour notice.
  • Rates do not include state taxes (Williams College is tax exempt), refueling charges, or optional protection packages available, such as Collision Damage Waiver, personal Accident Insurance, or Supplemental Liability Insurance.
  • One way service to Bradley International airport is available.
  • Local reservations can be made online for walk-in business only. You must call the branch for pick up or delivery service.

Out of town bookings, call: 1-800-736-8222.  

  • Rates include unlimited mileage.
  • Rates are available for business and leisure rentals.
  • Renters and additional drivers must be 25 years or older .
  • When making business reservations, use your departmental purchasing card for payment of rental and mention the Corporate Discount Number(s) (“CD#(s)”) (XZ48538) to ensure that you receive your preferred rates.
  • When making personal (leisure) reservations, use your personal credit card for payment of rental and mention the Corporate Discount Number(s) (“CD#(s)”) (XZ48539) to ensure that you receive your preferred rates.
  • Rates do not include state taxes (Williams College is tax exempt), refueling charges, or optional protection packages available, such as Collision Damage Waiver, personal Accident Insurance, or Supplemental Liability Insurance.