Events

Jean Richer

Email:  jricher@williams.edu
Telephone: 597-4020
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Facilities can assist with setups (tables, chairs, risers, electrical assistance, etc.) as well as departmental moves.  When planning an event, it is advisable to designate a contact person for your group.  This eliminates much confusion and often times unnecessary charges.

There are certain requirements that must be met, and there are certain requests that will always incur a charge.  Below is a description of the requirements as well as the requests that will incur charges.

For further information regarding special events, please contact Jean Richer at 597-4020 or email jricher@williams.edu.

FACILITIES ASSISTANCE GUIDELINES

• Moves and setups must be scheduled at least five (5) working days in advance.  Ten (10) working days are required between May 1st and June 15th and between mid-August and mid-September.
• Work requested must be accomplished during normal working hours.
• Requested moves are to and from locations on campus only.
• If a tent is being set up on campus, you must first get approval on the location of the tent from Jean Richer.  You are then required to get a buiding permit from the Williamstown Building Inspector and signed by Jean Richer.
• During extremely busy periods it may be necessary for Facilities to assist you with hiring an outside contractor to accomplish the request.

Some services will always be charged to the requesting department. Typically these services are associated with larger events. These include:

• Covering gym floors
• Installing fencing
• Setting up risers
• Moving furniture out of a room to make sufficient space for an event. There are locations on campus that require more effort to set-up for an event than others and, therefore, may incur greater charges. Contact Jean Richer x4020 or email jricher@williams.edu to determine where an appropriate location might be for your event.
• Reconfiguration of the pool bulkheads
• All labor required after normal business hours for event set-ups or deliveries. Generally, normal business hours are 7:00 a.m. to 3:30 p.m. for Trade labor and 5:30 a.m. to 2:00 p.m. for Custodial labor.

Accounts:

Facilities charges will be made to the following PS accounts where applicable:

Charges for requested work will appear on your department’s financial statements. Questions regarding the charges should be directed to Jean Richer x4020 or email jricher@williams.edu.