Vehicle Reservation Form

Use this form to reserve college vans and minivans. All fields are required.
Don't forget to click SUBMIT MY RESERVATION!
Questions? [email protected]

Name*
(person filling out this form)
First Last
Phone*
Email*
Organization or Department for whom the vehicle is being reserved*
Account number to be charged*
541550-xxx-yyyyyyy
xxx = 3-digit fund number
yyyyyyy = 6-7-digit dept or project number
YOU WILL BE CHARGED FOR NO-SHOWS AND ANY RESERVATION CANCELLED WITH LESS THAN 24 HOURS NOTICE.
Destination - Address*
Purpose of Travel
Start date*
Date vehicle will be picked up.
FOR SATURDAY OR SUNDAY RESERVATIONS, KEYS MUST BE PICKED UP BY 4:30 PM ON FRIDAY.
Date Format: MM slash DD slash YYYY
Start time*
Time vehicle will be picked up.

: HH

MM
End date*
Date vehicle will be returned.
Date Format: MM slash DD slash YYYY
End time*
Time vehicle will be returned.

: HH

MM
Type of vehicle requested*
- large van (12 passengers including driver)
- minivan (7 passengers including driver)
- sedan (4 passengers including driver)
List ALL approved drivers and ALL passenger name(s).*
Reservation will not be confirmed until the approved driver's and passenger's names are supplied.

Top Four Fines

Not filling out your trip ticket (miles at start/end): $25
Returning a vehicle with less than a half tank of gas: $25
Leaving trash in the vehicle: $25
Late returns: $50

Don’t Be Caught Off Guard!

Read all about College Vehicle Rentals here:
facilities.williams.edu/cars-and-drivers/college-vehicles

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Vehicle Reservation Form

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Top Four Fines

Don’t Be Caught Off Guard!