For Faculty and Staff

policies relevant to faculty and staff

Key Control: Issuing Keys for Faculty and Staff

Issuing Staff/Faculty Keys: All key requests must be made on the Facilities work request website by the Department Head or Administrative Assistant. Building master keys will normally only be issued to the Department Chair or Building Manager. Master keys must be secured at the end of each workday in a lock… Continue reading »

Last modified on April 24, 2024

Key Control: Lost or Stolen Vendor/Contractor Keys

Lost or stolen keys and/or contractor cards must be reported to the Williams College Lock Shop within 24 hours of the discovery of the loss or theft. Based on the factors involved, the Lock Shop, with consideration from Campus Safety and Security, will make a decision whether to replace the… Continue reading »

Key Control: Returning Keys when Leaving the College

Key Retrieval Upon termination of employment and/or student status, all keys must be returned immediately to Facilities. Failure to return keys upon termination/separation may result in holding the employee and/or student responsible for the cost to re-key a room, office or building(s) if they do not return their key(s) prior… Continue reading »

Key Control: Duplicating Keys

Duplication All keys referred to in this policy are the property of Williams College and are not to be duplicated by anyone other than the Lock Shop. Duplication of a key, or the possession of an unauthorized duplicate, may result in appropriate disciplinary action. Continue reading »

Key Control: Requesting and Receiving Campus Keys

Issuing Keys Keys to College spaces; e.g. offices, lecture halls, classrooms, housing, storage spaces, mechanical spaces, high voltage spaces, etc., will be issued to College employees with the approval of the appropriate Department Head, Dean, or Director.  Each key issued to College employees, contractors, or students shall be documented by… Continue reading »

Key Control: General Policy


The purpose of the Key Control Policy is to protect the property and privacy of Williams College, and of individuals assigned to use College facilities, by limiting access to such facilities to assigned individuals and to their Supervisors. Recognition has been given to the fact that Facilities has responsibility for the maintenance of all spaces, including all building systems, and as such, may have a need for access to certain spaces occupied by others. Facilities also has the responsibility to effectively manage and control distribution of keys on campus. Williams College maintains a high security patented keyway for safety and security purposes.


This policy applies to all Williams College employees, visiting faculty, students, and contractors working for the College. It applies to all facilities owned, leased, or otherwise occupied by Williams College.


The policy and its enforcement are the responsibility of Facilities and are implemented through the Lock Shop with consideration from Campus Safety and Security.  All College Faculty, Staff, and Administrators shall ensure that keys are not issued to individuals which would provide access to areas other than those to which the person issued the key would ROUTINELY need access. The Lock Shop shall have the responsibility to ensure that key requests and all appropriate authorizations have been obtained prior to issuing keys. The Lock Shop shall implement and maintain appropriate procedures to ensure that all keys issued are accounted for, and securely deposited in a lock box or Keywatcher unit when not in use.