Key Control: Reporting Lost or Stolen Campus Keys and Associated Fees

Lost or stolen keys must be reported to the Williams College Lock Shop within 24 hours of the discovery of the loss or theft. A replacement key may be issued at cost to an individual without requiring an incident report through Campus Safety and Security, or a core/key change, if the key allows access to a personal office space, residential space, or commercial space, and it does not affect any shared spaces.

Any key or keys that affect more than yourself, or additional spaces, must be reported to the Lock Shop and will require an incident report through Campus Safety and Security.
Student lost key(s) will automatically result in a core/key change if the lost key is not presented to Facilities within the 24 hour time limit.

Based on the factors involved, the Lock Shop, with consideration from Campus Safety and Security, will make a decision whether to replace the key(s) or require a core(s) change. All costs incurred, including labor and materials for re-keying, shall be assumed by the individual, company, or department of the employee who has lost the key(s).

Report lost key(s) Here: Lost Key Reporting Form

Examples/Estimates of costs incurred for lost keys:

$100 charge for one change key and core

$350 charge for one change key and four cores

$5,000 charge for one master key, 6 change keys, and 20 cores

$10,000 charge for one master key, 20 change keys, and 60 cores

$50,000 charge for one master, 200 change keys, and 300 cores