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For Tenants

policies relevant to tenants in college property

Key Control: Issuing Off-campus Keys

PLEASE READ GENERAL KEY CONTROL POLICIES IN ADDITION TO THIS SECTION KEY ISSUANCE: All key requests must be made by the Real Estate Office, who is the primary contact for commercial and residential leases. Keys will be issued for the appropriate level of access as requested by the tenant. Keys… Continue reading »

Key Control: Forms and Procedures

Forms and Procedures Key Requests All key requests are to be submitted through the Facilities website.  Requests are to be submitted by either a Department Head or Administrative Assistant through the Facilities work request site @ http://facilitiesworkrequest.williams.edu/ Lost Keys Report lost key(s) here Lost Key Reporting Form… Continue reading »

Key Control: Returning Keys when Leaving the College

Key Retrieval Upon termination of employment and/or student status, all keys must be returned immediately to Facilities. Failure to return keys upon termination/separation may result in holding the employee and/or student responsible for the cost to re-key a room, office or building(s) if they do not return their key(s) prior… Continue reading »

Key Control: Duplicating Keys

Duplication All keys referred to in this policy are the property of Williams College and are not to be duplicated by anyone other than the Lock Shop. Duplication of a key, or the possession of an unauthorized duplicate, may result in appropriate disciplinary action. Continue reading »

Key Control: Requesting and Receiving Campus Keys

Issuing Keys Keys to College spaces; e.g. offices, lecture halls, classrooms, housing, storage spaces, mechanical spaces, high voltage spaces, etc., will be issued to College employees with the approval of the appropriate Department Head, Dean, or Director.  Each key issued to College employees, contractors, or students shall be documented by… Continue reading »

Key Control: General Policy

Purpose

The purpose of the Key Control Policy is to protect the property and privacy of Williams College, and of individuals assigned to use College facilities, by limiting access to such facilities to assigned individuals and to their Supervisors. Recognition has been given to the fact that Facilities has responsibility for the maintenance of all spaces, including all building systems, and as such, may have a need for access to certain spaces occupied by others. Facilities also has the responsibility to effectively manage and control distribution of keys on campus. Williams College maintains a high security patented keyway for safety and security purposes.

Scope

This policy applies to all Williams College employees, visiting faculty, students, and contractors working for the College. It applies to all facilities owned, leased, or otherwise occupied by Williams College.

Enforcement

The policy and its enforcement are the responsibility of Facilities and are implemented through the Lock Shop with consideration from Campus Safety and Security.  All College Faculty, Staff, and Administrators shall ensure that keys are not issued to individuals which would provide access to areas other than those to which the person issued the key would ROUTINELY need access. The Lock Shop shall have the responsibility to ensure that key requests and all appropriate authorizations have been obtained prior to issuing keys. The Lock Shop shall implement and maintain appropriate procedures to ensure that all keys issued are accounted for, and securely deposited in a lock box or Keywatcher unit when not in use.